THE MINUTES OF FRANT PARISH COUNCIL MEETING
HELD AT ERIDGE PARISH  HALL ON WEDNESDAY 15 AUGUST 2007 AT 19:30

Present: Councillors Crookshank (Chairman), Gray, Hall, Harris, Hewes, Mrs Howell, Jeal, Rowland and
Mrs Scarborough.

Also in attendance: County Cllr. Tidy and two members of the public.

1.             TO RECEIVE APOLOGIES AND REASON FOR ABSENCE
Apologies received from Cllrs. Burgess and Mrs Myers; reasons noted and accepted.

2.             DECLARATION OF INTERESTS
Cllrs. Crookshank, Harris and Hewes declared an interest in item 15 as trustees of Bells Yew Green Village Hall.
Cllr. Mrs Scarborough declared a prejudicial interest in item 11 as an allotment holder and official of Frant Allotment Association.
Cllr. Mrs Howell declared a personal interest in item 10 planning application WD/2007/2061/F Stubbygrove Farm as an acquaintance of the applicant.

3.             TO APPROVE THE MINUTES OF THE MEETING HELD 18.07.07 AS A TRUE RECORD
Subject to the removal of Cllr. Mrs Scarborough from item 13, the minutes of the meeting held 18.07.07 were approved as a true record and signed.

4.             TO DETERMINE MATTERS ARISING FROM THE PREVIOUS MINUTES FOR UPDATING AND NOTING
None.

5.             OPEN FORUM    
Request for memorial flowers/wrappings to be removed from Riverhall Hill following fatal accident last December. Clerk confirmed that Sussex Road Policing Department had been advised in accordance with ESCC Roadside Memorials and Tributes Policy and PC Etherington had also been asked for his assistance. Cllr. Tidy to make enquires.

A replacement lantern at column 14 in Frant is considered to be too powerful; council asked to ensure contractors install bulbs with a suitable wattage.

6.             POLICE REPORT
None.

7.             TO RECEIVE THE COUNTY COUNCILLOR’S REPORT
There was a rise of 13% in passenger bus travel in 2006; this is mainly due to the number of free bus passes issued.
Schools are required to produce a travel plan; grants are given towards schemes to encourage primary school children to walk to school.

There was an improvement in education attainment in East Sussex above the national average. The Department of Education is working with three schools in Hastings to improve results; the schools will form a federation run by one head teacher and Board of Governors.

Cllrs. expressed concern at the strategy for dealing with travellers. There is a further incidence in Bells Yew Green where land has been purchased and caravans installed.
Cllr. Tidy advised that a recommendation for the number of permanent traveller sites in East Sussex will soon be given to SEERA; this will be followed by a public inquiry. Government Inspectors are increasingly granting permission for caravans/mobile homes on appeal if the area does not have sufficient traveller sites.

8.             TO RECEIVE THE DISTRICT COUNCILLOR’S REPORT
WDC is quiet during the summer months.
District Cllr. Mrs Howell stated that is was regrettable that Frant Parish Council had not replied to the Issues and Options consultation.

9.             HIGHWAYS AND LIGHTING ISSUES
Update on traffic issues and review of proposed siting of Vehicle Activated Signs
Information received from ESCC on style of vehicle activated signs and locations; Cllrs. were in agreement with proposals. Cllrs. wished to record their thanks to Cllr. Burgess for his involvement in obtaining the signs.

To approve lighting repairs
None.

10.          PLANNING
To make recommendations about Planning Applications received
It is resolved to approve the following recommendations:
WD/2007/2061/F Stubbygrove Farm, Bells Yew Green – rear extension to existing B1 unit.
No objection.
WD/2007/1753/F Land at Melfort House, Wadhurst Road, Frant - 18M high wind turbine with 3 blades of 10.5M diameter – amended plan showing site of wind turbine.
Frant Parish Council continues objects to this application which is not considered suitable in this prominent site in the AONB and will impact the surrounding area and cause noise pollution. The use of turbine is questioned as the size is more appropriate to a commercial development.
It should also be noted that the construction, transportation and installation of the turbine will eradicate any possible environmental savings for many years.
WD/2007/1052/LB Staircase Villa, Eridge Green – internal alterations and two storey extension.
No objection.
WD/2007/1867/F Pepes View, 38 Warren Ridge, Frant – two storey extension to side to form new dwelling comprising two bedrooms, bathroom, dining room, kitchen, lounge and WC.
Frant Parish Council objects to this application for the following reasons:

WD/2007/1631/F The Walled Garden, Wadhurst Road – first floor extension over part of existing building with minimal increase in footprint and no increase in height of building.
No objection.

WDC planning approval
WD/2007/1480/LB roof repairs at Stone House, High Street, Frant.
WD/2007/3477/FA variation of condition to permit occupation of Newhouse Building by an independent business.
WD/207/1376/F & 1377/LB extension and swimming pool at The Barn, Manor Farm, Bells Yew Green.
WD/2007/1503/F change of use of farm building at Bayham Farm, Bells Yew Green.
WD/2007/1051/F extension and alterations at Staircase Villa, Eridge Green.
WD/2007/1264/LB rebuild of front wall at 37 High Street, Frant

WDC planning refusal
WD/2007/0956/F amendments to internal layout of live/work units
WD/2007/0836/F outbuilding at 2 Hollywalk Cottages, Mayfield Road, Frant.

11           ACTION POINTS
To consider fencing on allotment/football boundary
Cllr. Mrs Scarborough left the room at 8.20pm before the discussion.

Quote of £220 received from Tate Fencing for posts and wire mesh. It is recognised that the football goal mouth is very close to the allotments and stray footballs may be an issue. It was questioned whether the proposed 2 metre fence will be high enough and there was concern that installation may be an issue if not done professionally. Suggestion that Football Club should make a contribution towards the cost of a fence and that members should help with the installation. Resolved to pay £100 towards the provision of a fence to be paid under Small Holdings & Allotments Act 1908 s26.

Cllr. Mrs Scarborough returned at 8.28 pm.

Improvements to play equipment
Deferred to next meeting.

To consider maintenance of path across Frant Green
Complaint received that path across cricket area of Frant Green is difficult for pedestrians to use. Cllr. Gray had undertaken a site visit and reported that the path is breaking up and is covered with weeds but was still considered adequate for purpose. The grass on the green is cut regularly. Re-tarmacing the path would be costly and any change to the surface could create a trip hazard for cricket players. Weed killer in a public place can only be used by a licensed sprayer. Cllrs agreed that, on the grounds of practicality and cost, there are no plans to undertake maintenance of the path on the cricket pitch at the present time.

12.          TO CONSIDER REQUEST FOR ADOPTING PLAY AREAS ON NEW DEVELOPMENT IN BENHALL MILL ROAD
Meeting suspended 8.40pm for comments by a representative of Green Issues, a company acting for Charles Church. Well attended public meeting 26.07 with many comments received; access to the site was considered a key issue. Feedback from the meeting will be reported to the Parish Council before the next public meeting scheduled for 10.09. Meeting resumed 8.45pm.

Part of the proposal for housing at Benhall Mill Road includes three green amenity areas, one of which will have play equipment. Parish Council has been asked to consider taking over responsibility of these areas. Discussion on the issues and costs associated with taking on new recreation areas and the possibility of obtaining a commuted sum for future maintenance. The development will affect the entire parish by putting additional pressure on the existing infrastructure and community facilities/resources. Agreed to hold an extra-ordinary meeting to discuss requirements for community benefits.

13.          TO CONSIDER RISK MANAGEMENT PROPOSAL FOR ALLOTMENTS
Resolved to adopt risk management proposal for allotments.
Weekly inspections are a requirement of the council’s insurance company; Cllr. Mrs Scarborough to take over inspections and record findings.
Copy of insurance document received for Frant Allotment Association by Newspace Insurance Services Ltd; the insurance is valid until 31.12.07.

14.          TO REVIEW THE PROBLEM OF CARS PARKING ON THE VILLAGE GREEN AT BELLS YEW GREEN
Complaint received that many cars are parking on the green at Bells Yew Green especially people associated with cricket activities. It is recognised that parking at the cricket pitch has been difficult due to the building works. Agreed to write to the Cricket Club asking them to remind members that parking on the village green is not permitted.
Vehicles also park adjacent to the driveway at Yew Trees. Council records to be examined for documentation associated with access.

Parking on the green is also a problem at Frant and residents to be reminded that this practice is not allowed.

15.          FINANCE
To consider grant request from Bells Yew Green Village Hall Management Committee
Request received for a grant of £2500 towards total cost of £43K for hall extension and improvements.

A grant of £2K was given 2005/06 for refurbishment work. Present grant request deferred pending meeting on community facilities/resources.

To approve accounts payable

It was resolved to pay the following accounts:
£
AutoNat West voucher charge
3.25
DDEDF Energy street light maintenance charge
122.87
DDSouth East Water allotments/football area
17.76
981Eridge Parish Hall hire 15.08
15.00
982P Hewes salary and expenses
502.97
983Post Office Ltd tax/NICs
183.26
984Z McGregor-Gould cleaning duties
86.66
Bank reconciliation at 3.08.07
Balance B/F
22899.42
Receipts
14996.01
payments
(9302.01)
28593.42
Current account
400.00
Business Reserve
28208.92
28608.92
Less unpresented items
974
15.50
28593.42

16.          CORRESPONDENCE FOR NOTING
Correspondence was dealt with during the course of the meeting and detailed on a separate list circulated to councillors.

17.          URGENT ISSUES AT THE DISCRETION OF THE CHAIRMAN FOR NOTING OR INCLUSION ON FUTURE AGENDA
External lights have been changed at the Nevill Crest & Gun.
Heather on Frant Green is looking good following cutting back last year.
The broken seat on Frant Hill has been removed.

There being no further business the meeting closed at 21:26