THE MINUTES OF FRANT PARISH COUNCIL MEETING HELD AT FRANT MEMORIAL HALL
ON WEDNESDAY 19 MARCH 2008 AT 19:30

Present: Councillors Crookshank (Chairman), Burgess, Harris, Hewes, Mrs Howell, Mrs Myers, Rowland and
Mrs Scarborough.

Also in attendance: Two members of the public and one member of the press.

1.             TO RECEIVE APOLOGIES AND REASON FOR ABSENCE
Apologies received from Cllrs. Gray, Hall and Jeal; reasons noted and accepted.
Apology received from County Cllr. Tidy.

2.             DECLARATIONS OF INTERESTS
Cllrs. Crookshank, Harris and Hewes declared interests in item 14 as Trustees of Bells Yew Green Village Hall.
Cllr. Hewes declared a prejudicial interest in item 16 and left the meeting during discussion on Clerk’s salary review.

3.             TO APPROVE THE MINUTES OF THE MEETING HELD 20.02.08 AND PLANNING MEETING 5.03.08 AS A TRUE RECORD
Resolved to approve the minutes of the meetings held 20.02.08 and 5.03.08 as a true record.

4.             TO DETERMINE MATTERS ARISING FROM THE PREVIOUS MINUTES FOR UPDATING AND NOTING
Lime tree outside The George – tree to be pollarded.

5.             OPEN FORUM    
Comment from a resident that he considers his property to be in the wrong council tax band. The Valuation Office has advised that tax bands were based on valuations undertaken in 1991 and that there is no right of appeal. Cllrs. suggested that he contacts Charles Hendry MP.

6.             POLICE REPORT
None.

7.             TO RECEIVE THE COUNTY COUNCILLOR’S REPORT
None.

8.             TO RECEIVE THE DISTRICT COUNCILLOR’S REPORT
WDC budget has been finalised at 4.2% increase.
The Appeal for mobile homes at Barelands has been dismissed; occupants have six months to vacate the site.
The planning application for staff accommodation at Tyburn is to be approved.
The application for a take-away unit at the former Rawsons site is scheduled for refusal.
Cllr. Mrs Howell advised cllrs. of the need to give careful consideration to planning applications and to suggest conditions to control development where appropriate.

9.             TO CONSIDER COMMENTS MADE AT THE ANNUAL PARISH MEETING
Unconfirmed minutes of the Parish Meeting held 5.03.08 were reviewed. The meeting was well attended and many parish matters were discussed.
There was a complaint about raised bricks in the High Street; ESCC to be notified.

10.          HIGHWAYS AND LIGHTING ISSUES
Installation of the Vehicle Activated Signs has been delayed to the end of March.

Cllr. Myers reported that the Headteacher at Frant School was concerned that the proposed yellow markings on the highway will not work as they are non-enforceable. Cllrs. reiterated that they support the proposal for markings as a safety measure to aid pupils crossing the road; it was suggested that the Headteacher addresses his concerns to ESCC.

Report of a light out on A26 at Eridge.

11.          TO CONSIDER REQUEST FROM ESCC FOR CONTRIBUTION TOWARDS TREE WARDEN SCHEME
Request from ESCC for a payment of £50 to support the existing tree warden scheme. The association with the ESCC scheme was not considered to be as valuable as the advice and help received from WDC and it was decided not to pay the £50.

12           PLANNING
To make recommendations about Planning Applications received.
It is resolved to approve the following recommendation:
WD/2008/0394/LB 42 High Street, Frant – resiting of downstairs cloakroom.
No objection subject to the agreement of the Conservation Officer.

13.          TO REVIEW UPDATE ON PARISH PLAN AND AGREE EXPENDITURE
Letters to be sent inviting people to join the Parish Plan working party; list to circulated to Cllrs. Mark McTaggart from Action in Rural Sussex will come and talk to the working party about the process to be followed; he will also give an indication of the costs involved in the consultation exercise and production of the Plan.

14.          BELLS YEW GREEN VILLAGE HALL
Update on Lottery application
The Lottery application for the extension at Bells Yew Green Village Hall has been rejected; this is the second Lottery application that has been turned down for the site. The Management Committee has been put in contact with Karl Parks, funding expert at the Eastbourne Association of Voluntary Services. The Parish Council considers grant applications in February.

To consider payment of further fess associated with new Lease
Resolved to approve additional fees of £125 + VAT for Stamp Duty Land Tax and £40 Land Registry fees associated with the new Lease.

A photographic record of the condition of hall was undertaken by Sarah Hodgson of the Management Committee and Cllr. Harris; this will be forwarded to Hedleys for incorporation in the Lease.

15.          TO EXAMINE WEEKLY INSPECTION RECORDS FOR PLAY EQUIPMENT AND ALLOTMENTS
Weekly inspection record of the allotments examined and in order.
Inspection record of play equipment to be examined at the next meeting.
Replacement of equipment to be placed on agenda for consideration at the next meeting.

16.          FINANCE
To approve re-appointment of Internal Auditor 2008/09
Resolved to reappoint John Roberts as Internal Auditor for 2008/09.

To review Clerk’s salary
Resolved to exclude the public and press under the Public Bodies (Admission to Meetings) Act 1960 s2 in view of the confidential nature of the discussion.
Resolved to increase Clerk’s salary to SCP 29 + 1 point for CiLCA qualification for 12 hrs pw wef 1.04.08.

<
To approve accounts payable
It was resolved to pay the following accounts:
£
AutoNat West voucher charge
3.25
DDEDF Energy street light maintenance charge
122.87
041Frant Stores further payment Henry Smith
592.00
044Frant Stores final payment Henry Smith
24.00
045Frant Memorial Hall hire 5.03
15.00
046Frant Cricket Club grant for grass cutting
300.00
047Sussex Air Ambulance grant
100.00
048Wealden Citizens Advice grant
150.00
049Wadhurst Parish Council use of computer to 31.03
29.37
050Frant Memorial Hal hire 19.03
15.50
051CPRE subscription
28.00
052S Crookshank goods for APM 5.03
22.74
053Sussex Association of Local Councils training
17.63
054P Hewes tuition fees 07/08 for university course
500.00
055Z McGregor-Gould cleaning duties
86.66
056P Hewes salary + quarterly expenses
589.61
057Post Office Ltd tax/NICs
190.42
058Frant Memorial Hall re-issue of chq 035 (lost in post)
9.00
059L Myers goods for APM 5.03
15.69
Bank reconciliation at 3.03.08
Balance B/F
22899.42
Receipts
32946.17
Payments
(27198.86)
28646.73
Current account
400.00
Business Reserve
28357.39
31693.86
unpresented items
035
(9.00)
038
(86.66)
043
(15.00)
28646.73

Payments authorised as follows:
Grant payments authorised 20.02.08 item 14.
Hewes tuition fees authorised 20.06.07 item 14 under LGA 1972 s111.                      

17.          CORRESPONDENCE FOR NOTING
The following items of correspondence were reviewed:

  1. Reply from Amanda Hodge, Head of Housing at WDC concerning allocation of affordable homes.
  2. Information on the Sussex Heritage Trust Awards scheme and suggestion that restoration of the church clock would be a suitable submission ( Cllr. Burgess to investigate).

Remaining correspondence was dealt with during the course of the meeting and detailed on a separate list circulated to councillors.

18.          URGENT ISSUES AT THE DISCRETION OF THE CHAIRMAN FOR NOTING OR INCLUSION ON FUTURE AGENDA
Cllrs. need to undertake regular training to be aware of procedures and latest legislation. Wadhurst Parish Council aims to set up an evening training session with SALC and this will be open to neighbouring parish councils.

There being no further business the meeting closed at 20:35