THE MINUTES OF FRANT PARISH COUNCIL MEETING ANNUAL AND ORDINARY MEETING HELD AT FRANT MEMORIAL HALL ON WEDNESDAY 21 MAY 2008 AT 19:30

Present: Councillors Crookshank (Chairman), Burgess, Hall, Harris, Hewes, Mrs Howell, Jeal, Mrs Myers, Rowland and Mrs Scarborough.
Also in attendance: County Cllr. Tidy, PC Etherington and two members of the public.

1.             ANNUAL MEETING
To Elect a Chairman – Declaration of Acceptance of Office to be signed.
Cllr. Crookshank was unanimously elected as Chairman and the Declaration of Acceptance of Office signed.

To Elect a Vice-Chairman – Declaration of Acceptance of Office to be signed.
Cllr. Mrs Howell was unanimously elected as Vice-Chairman and the Declaration of Acceptance of Office signed.

To consider Council groups
Following a discussion on council groups and areas of responsibilities, it was decided to elect working parties on specific projects as required.

Cllrs. Mrs Howell and Hewes to undertake weekly inspection of play equipment. Cllr. Mrs Scarborough to undertake weekly inspection of allotment/football area.

To Elect Council Representatives
Council representatives were elected as follows:

Tree Warden                                                                         Cllr. Mrs Myers
Emergency co-ordinator                                                     Cllr. Mrs Myers
Wealden District Association of Local Councils           Cllr.  Crookshank.

2.             TO RECEIVE APOLOGIES AND REASON FOR ABSENCE
Apology received from Cllr. Gray; reason noted and accepted.

3.             DECLARATIONS OF INTERESTS
None.

4.             TO APPROVE THE MINUTES OF THE MEETING HELD 16.04.08 AND PLANNING MEETING 28.04.08 AS A TRUE RECORD
Resolved to approve the Minutes of the meetings held 16.04.08 and 28.04.08 as a true record.

5.             TO DETERMINE MATTERS ARISING FROM THE PREVIOUS MINUTES FOR UPDATING
AND NOTING
None.

6.             OPEN FORUM    
Report that two of the three new Lime trees on Frant Green do not appear to be thriving; Cllr. Mrs Myers to review as Tree Warden.
Poster advertising an event at Trinity Theatre has been placed near Fern Close.

7.             POLICE REPORT
PC Etherington gave the following report:

A speed check at Eridge Green identified four vehicles travelling in excess of 50mph; Traffic Police to monitor the area.

A target for rural areas for the forthcoming year is to establish neighbour panels.

8.             TO RECEIVE THE COUNTY COUNCILLOR’S REPORT
Cllr. Hall attended at 7.50pm having previously sent apologies for lateness.

Report of Government funding to refurbish/re-build primary schools over the next 14 years.. A project board has been set up at ESCC to review schools and advise on priority. A meeting has been held between Cllrs. Tidy and Mrs Howell, Clare Scully and Paul Shefford of Frant School to discuss how to take forward the bid for new premises at Frant.
WDC to be contacted to see if funds can be obtained for a new school from the planning proposal for Benhall Mill Road which has now gone to Appeal.

9.             TO RECEIVE THE DISTRICT COUNCILLOR’S REPORT
Report of an initiative to try and reduce the number of plastic carrier bags used.
Review of the Housing Team by a group from other councils and a report of some suggested improvements.
WDC has been successful in achieving a grant of £630K for improving standards of homes. Funds will be available either by grant or loan for energy initiatives and home improvements.

10.          HIGHWAYS AND LIGHTING ISSUES
ESCC Parish Maintenance Team has undertaken some cleaning of road signs and repainting of fingerposts.

Report that the Vehicle Activated Sign at Eridge Green warning of a sharp bend, activates for all traffic heading towards Tunbridge Wells regardless of speed – ESCC to be consulted.

11           PLANNING
To make recommendations about Planning Applications received.
None.

12.          UPDATE ON PARISH PLAN
A good response to request for help with the Parish Plan. A meeting has been set up with Mark McTaggart of Action in Rural Sussex 10.06.08 at Frant Memorial Hall at 8pm.

13.          TO CONSIDER ITEMS TO BE SUBMITTED TO WEALDEN DISTRICT COUNCIL FOR THE LOCAL DEVELOPMENT FRAMEWORK CORE STRATEGY
Discussion on key issues to be advised to WDC on the following themes:

14.          PLAY EQUIPMENT
Cllr. Hewes left at 20:40

To receive report on replacement of equipment
Initial plan of improvement to play area reviewed. The aim is to provide equipment suitable for 3-14 year olds and to consider the needs of disabled children. Agreed that a replacement roundabout should be included in the project as this is a popular item of equipment for all age groups. A site visit has been undertaken with Playdale and their recommendations/costs expected early June. Request for exercise type equipment for older youths/adults.

Comment that maintenance should be a consideration in agreeing the type of equipment and materials used. Council will need to continue to earmark reserves for on-going maintenance and improvements.

Agreed that an application for funding should be submitted to Awards for All

15.          FINANCE
To approve Sections One and Two of the Annual Return 2007/08
Resolved to approve Sections One and Two of the Annual Return 2007/08.

Council has been selected as one of 5% of councils for a more detailed external audit; papers are being prepared for submission to Mazars.

To review Financial Regulations.
Resolved to a approve Financial Regulations.

To approve accounts payable

It was resolved to pay the following accounts:
AutoNat West voucher charge
6.50
DDEDF Energy street light maintenance charge
125.62
069EDF Energy repair to column37 Eridge Hall
20.53
070Frant Memorial Hall hire 28.04 & 21.05
24.50
071R Clarke repair to steps/Frant Green
15.00
072Z McGregor-Gould cleaning duties
86.66
073salary + expenses
552.56
074Post Office Ltd tax/NICs
182.58
Bank reconciliation at 2.05.08
Balance B/F
27095.81
Receipts
15028.00
Payments
(3379.71)
38744.10
Current account
400.00
Business Reserve
38359.10
38759.10
unpresented items
063
(15.00)
38744.10

16.          CORRESPONDENCE FOR NOTING
The following items of correspondence were reviewed:
Letter from resident concerned about safety of trees on Frant Green. Tree Warden to consult with Treeworks on further work under the veteran tree management plan agreed for the trees covered by the Tree Preservation Order.
Remaining correspondence was dealt with during the course of the meeting and detailed on a separate list circulated to councillors.

17.          TO REVIEW ASSET LIST, RISK MANAGEMENT, INSURANCE AND STANDING ORDERS
Resolved to approve the Asset List, Risk Management, Insurance and Standing Orders. It was noted that the Asset List will need to be amended once the notice board has been removed at Frant Memorial Hall.

18.          URGENT ISSUES AT THE DISCRETION OF THE CHAIRMAN FOR NOTING OR INCLUSION ON FUTURE AGENDA
Report of holes on an allotment plot which has been surrendered; Cllr. working party to attend.
Increase in items abandoned in the parish.
Discussion on requirements for Quality Council; to be considered at the next meeting.

There being no further business the meeting closed at 21:10